ABOUT WOMEN’S AID
Women’s Aid is a national, feminist organisation working to prevent
and address the impact of domestic violence and abuse. We do this by
advocating, influencing, training, and campaigning for effective
responses to reduce the scale and impacts of domestic abuse on women
and children and providing high quality, specialised, integrated,
support services.
WE ARE RECRUITING FOR THE FOLLOWING POSITION:
ADMINISTRATIVE ASSISTANT, COMMUNITY EMPLOYMENT SCHEME
The role of the administrative assistant will be to provide
administrative support and to carry out reception duties to contribute
to the overall smooth administration of the organisation.
The work will be underpinned by the values and principles of the
organisation and will consistently promote the strategic goals of
Women’s Aid.
LOCATION: Women’s Aid, 5 Wilton Place, Dublin 2 (Note: this is not a
hybrid working role)
HOURS: *.5 per week
MAIN DUTIES
* Working at Women’s Aid reception
* Answering calls, transferring callers to relevant personnel,
taking messages and passing them on to relevant personnel and checking
voicemail. Maintenance of an excellent telephone manner is required at
all times.
* Answering the door to callers, welcoming visitors and dealing with
deliveries
* Dealing sensitively with potentially vulnerable callers to the
office and on the phone
* Maintaining confidentiality of visitors and callers to Women’s
Aid at all times
* Checking email on a regular basis and taking appropriate action,
under guidance of the Business Support manager
* Opening incoming post and date stamping all items, logging them,
as appropriate.
* Franking items for dispatch and logging outgoing post
* Word-processing – produce documents to acceptable standards i.e.
letters, notices, memos, etc.
* Printing documents, photocopying and scanning documents
* Arranging stationary and general office supplies orders for the
organisation
* Being a first point of contact for external professionals
(maintenance workers, cleaning team etc.) and others carrying out work
in the building
* To perform other duties appropriate to the job as may be assigned
from time to time by the Business Support manager.
KNOWLEDGE AND SKILLS REQUIRED:
* Computer skills including word processing, email and internet.
Experience of Microsoft Office desirable.
* Excellent verbal and written communication skills, particularly
answering calls at a busy reception
* Excellent interpersonal skills with a track record of working with
members of the public
* Ability to work as part of a team and on own initiative
HOW TO APPLY:
This post is under the Department of Employment Affairs and Social
Protection’s Community Employment (C.E.) scheme. Women’s Aid is a
sponsoring organisation for St. Mary’s Community Project, Dublin 1.
APPLICANTS MUST BE ELIGIBLE FOR THE COMMUNITY EMPLOYMENT (C.E.)
SCHEME. Working hours are *.5 hours per week.
Information about the Community Employment Scheme:
We need : English (Good)
Type: Permanent
Payment:
Category: Others
